Accounts Payable Journal Entries

The accounts payable journal entries below act as a quick reference, and set out the most commonly encountered situations when dealing with the double entry posting of accounts payable.

In each case the accounts payable journal entries show the debit and credit account together with a brief narrative. For a fuller explanation of journal entries, view our examples section.

Typical Accounts Payable Journal Entries


To record a purchase of inventory on account from a supplier
Account Debit Credit
Purchases XXX
Accounts payable XXX

To record a purchase of services on account from a supplier
Account Debit Credit
Expense Account XXX
Accounts payable XXX

To make a cash payment to a supplier
Account Debit Credit
Accounts payable XXX
Cash XXX


To make a cash payment taking a supplier early settlement discount
Account Debit Credit
Accounts payable XXX
Discount received XXX
Cash XXX

Goods returned and a debit note is issued to a supplier
Account Debit Credit
Accounts payable XXX
Purchases XXX

Notes payable issued to replace an accounts payable
Account Debit Credit
Accounts payable XXX
Notes payable XXX

Accounts Payable Journal Entries June 15th, 2017Team

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