Income Statement Format

What is an Income Statement?

The income statement is one of the four main accounting statements. The income statement shows the financial performance of a business over an accounting period. The accounting period can be any length but is usually a month or a year.

It is sometimes referred to as a statement of operations, income and expense statement or a profit and loss account statement.

At the end of a period, any revenue accounts are transferred to the credit of the income statement, and any expense accounts are transferred to the debit of the income statement. The statement now shows the revenue less the expenses for the period resulting in either a net income or net loss.

Revenue – Expenses = Net Income

Income Statement Example

The income statement format for a company for annual reporting purposes is legally defined. However, for management account purposes the layout should be in the format most useful for managing the business.

A typical and useful format for management is shown in the example below. The level of detail for each item will depend on your business, and who is using the information. For example, revenue could be broken down by product category, or operating expenditure could be analyzed by either the nature of expenses (advertising, rent etc) or, as shown below, the function of expenses within the business (sales and marketing, administrative expenses etc), whichever provides information that is reliable and more relevant.

Income Statement for the month ended December 31 2016
Revenue 100,000
Cost of goods sold 45,000
Gross profit 55,000
Research and development 10,000
Sales and marketing 15,000
General and administrative 5,000
Operating expenses 30,000
Depreciation 10,000
Operating income 15,000
Finance costs 5,000
Income before tax 10,000
Income tax expense 3,000
Net income 7,000

It should be noted in the above example that the income and expense statement is for a fixed accounting period, (month ended December 31 2016), relates to a past accounting period and shows historical cost information, and may include estimates.

Sample Income Statement

As an example, the Annual Report for Apple shows a typical income statement layout.

Cash Flow vs Income Statement

The income and expense statement has nothing to do with cash. It does not show how a business earned or spent its cash.

For example, if on the 1st January a business pays insurance of 24,000 for the year, the cash flowing out of the business is 24,000. However, the monthly income statement for January would only show an expense of 2,000 (24,000 / 12 months), as this represents the insurance expense for that month.

The Need to Understand the Income Statement?

The income statement is important for many reasons:

  • Management should use the income and expense statement to identify whether the business has a net income for the period. The important figure is the final line net income. It should also use it to establish % relationships between expenses and revenue, to spot trends in operating income ratios, and for comparison of actual results against a budget.
  • They are used by suppliers to decide on whether credit is given as they identify the profitability of the business.
  • Bank Managers utilise the income and expense statement as they base their lending ratios on certain aspects of it, for example Interest cover = Income before interest and tax / Interest paid is used to determine whether the income the business is making is sufficient to cover the interest payments on their loan.
  • The basic income statement is used by investors to decide whether to invest or not and at what price. For example they will look at the income before tax to establish their likely return on investment.

Any number of people could be using your income and expense statement to make decisions about your business. It is important that you have an understanding of what information the income statement is providing and what that information is telling you.

Income Statement Format September 21st, 2017Team

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